The Company : Tara International
Efficient, thoughtful, professional, caring, flexible ? this is how clients have described the award-winning team at Festival City conventions. Established in 2005, the company has extensive experience in managing a wide variety of events from small residential seminars to large national and international conferences. In the last three years, the company has handled some 53 conferences with 15,000 delegates. It has recently managed accommodation for defence Expo 2008 at Karol Bagh, Delhi & NCR, Mohali, Chandigarh, Ahmedabad, Mumbai, Pune area efficiently. Its clients include professional, academic, scientific, pharma, banking and agricultural associations, State and Federal government departments, and corporate groups.
TARA INTERNATIONAL provides expert assistance with any aspect of conference management. The company is noted for its highly professional approach. The number of repeat clients and personal referrals testifies to the quality of its services.
How we can help you
TARA INTERNATIONAL experience and wide range of services cover all aspects of conference planning and management. Our professional service is individually tailored to suit the needs of each client. TI offers each client the choice of a comprehensive package as a total conference service, or individual elements that can become key components in their overall conference planning strategy.
This flexibility enables the Organising Committee to concentrate on chosen areas of expertise, leaving the professionals to manage and co-ordinate. We work with our clients to ensure each conference is a successful meeting event.
Customer service philosophy
TI guarantees the confidentiality of all information supplied by its clients.
TI will advise clients only of those suppliers to the meetings industry of good character and reputation.
TI takes a firm stand on commissions and does not accept commissions of any kind. In an instance where a supplier gives a discount to TI, this discount is passed on to you, the client.
The conference registration system ?Events? is secure and fully auditable.
Conference Management Services ? Overview
As Conference Managers, we do not make decisions about the nature and content of your event. This is the prime task of the Organising Committee. TI is therefore the operational and administrative arm of the event with the brief to ensure that any decisions made are carried out. We pride ourselves on our ability to keep committees on track during the planning process.
TARA INTERNATIONAL services include:
Venue Selection & Management
Time, Meetings and Communication Management
Financial Management
Marketing & Promotion
Sponsorship & Exhibition Management
Registration & Accommodation
Conference Program (Speakers & Paper Processing)
Audio-Visual Management
Social Events
On-site Management
Tour & Travel Management
Post Conference Analysis
MNC Training Program through MEA – Ministry of Home Affairs
There are three stages involved in any conference.
Before
Concept Planning
In liaison with your Organising Committee, we create a detailed plan and time schedule in which your conference is to take place.
Venue, Accommodation and Travel
Our pre-conference services cover all aspects of planning and preparation, including all venue, accommodation and travel arrangements for delegates and speakers. We can also arrange and manage a social program, including tours, dinners and other social events.
Printed materials and Publicity
We manage all printing and publicity associated with the conference. This may involve setting up a website, liaising with the media, organizing publicity and the production of publicity materials. We can also arrange the printing of registration forms, conference programs, speakers’ notes and abstracts, and delegates’ satchels if required by our clients.
Financial
We prepare detailed budgets and cost estimates and organize all necessary insurance policies.
Speaker Liaison
We handle all correspondence with invited speakers, arranging travel and accommodation, audio-visual equipment requirements, and ensure that abstracts and full papers are received on time. A comprehensive database tracks abstracts submitted for concurrent sessions and provides the core information from which the detailed program is built up. Author(s) are contacted about the time and venue for their presentation and audio-visual equipment requirements are sought.
During
Active conference support
We provide support staff for delegate registration, and make sure that delegates are welcomed warmly and efficiently. We provide active on-going liaison with venue and hotel management to ensure that delegates are happy with all facilities provided. We supervise all meetings and function rooms, and provide up-to-date delegate listings for all participants. In liaison with the Organizing Committee, we make sure that the conference proceeds smoothly and according to plan.